February 11, 2008

The regular monthly meeting of the Mahoning Township Supervisors was held this evening at 5:30 PM at the Mahoning Township Municipal Building.

Members of the Board present:

            Christine DeLong, Chairperson

            Ron Miller, Vice-Chairman

            William Earlston, Supervisor

Also attending were:

            Henry Eyer, Jr., MTSD                        David Shope, Jr., Police Chief

            Christina Mensch, ZO/UCC                 John Mazich, Township Engineer

            Max Inkrote, Larsen Design                  Al Nuener, GMC

            John Eric, Press Enterprise                    Jamie North, Danville News

            Paul Lee, Larsen Design

The secretary advised that the Board had held an executive session on February 4, 2008 at 4:00 PM to discuss a legal matter.

PUBLIC COMMENT

MINUTES & TREASURER’S REPORT for January were accepted as presented by motion of Mr. Miller, second Mr. Earlston.

DEPARTMENT REPORTS

SOLICITOR asked that the Board grant approval for him to proceed with coordinating DCED paperwork and small loan approval for the building renovation project, and Mr. Miller motioned in favor Mr. Earlston seconded.

ZONING/UCC Officer presented January Report of fees collected.

POLICE DEPARTMENT Chief presented January report.

STREET DEPARMTMENT Group Leader advised January Report given at workshop.  Material Bids also opened at workshop, they are as follows:

MATERIAL BIDS

PAVING MATERIAL:  Two Bids received, prices per ton:

                                                Eastern Industries                 HRI-Bloom     Milton

9.5MM                                    48.65                                       50.00               51.80

19 MM                                    42.20                                       45.70               44.25

25 MM                                    40.65                                       44.35               42.35                                      

STONE:  Two bids were received, prices are per ton, both delivered and F.O.B:

                                                Eastern Industries                 Hanson Aggregates

                                                FOB -  Delivered                      FOB -  Delivered

2RC                                         4.90     8.74                             6.00     9.50                

1B                                            7.90     11.74                           10.25   13.75

2B                                            7.50     11.34                           8.30     11.80

3A                                           7.50     11.34                           8.75     12.25

2A                                           6.30     10.14                           7.15     10.65

#4                                            7.50     11.34                           8.75     12.25

Anti-Skid                                 7.80     11.64                           8.75     12.25

Gabion                                     8.50     14.26                           11.50   15.00

R-4                                          8.50     14.26                           11.50   15.00

Mr. Eyer’s recommendation to the Board was to accept the bid of HRI and to award a secondary bid to Eastern Industries for paving material.  Based on his recommendation, Mr. Miller motioned in favor and Mr. Earlston seconded.

Mr. Eyer then recommended the Board accept the stone bid of Hanson for F.O.B. Plant and Eastern Industries for delivery; and based on his recommendation Mr. Miller motioned in favor of awarding to Hanson for F.O.B. plant and Eastern for delivery, Mr. Earlston seconded.

TAR BUGGY PURCHASE discussed at workshop this morning was approval to be purchased at Bradco through the PACC program with the Street Department Equipment Fund at a cost of $15,273.25, motion in favor Mr. Earlston, second Mr. Miller.  Along with this decision, the Board, motion Mr. Miller, second Mr. Earlston, resolved to again participate in the PACC Contract to makes purchases under the City of Harrisburg’s Contracts.

STREET SWEEPING:  Prices discussed at workshop, Mr. Eyer recommends the Board agree to accept the low bid;  Robert Young, Inc. at $110.90 per hour.  Mr. Miller motioned in favor of accepting the low bid, and Mr. Earlston seconded.  Two other quotes received were:

                        Don Bower, Inc.           @ 119.00 per hour

                        HRI, Inc.                      @ 145.00 per hour

SPRING PAVING 2008:  Mr. Eyer then requested that Board consider advertising for spring paving bids.  Roads included in the bid package and scheduled for paving would be Locust Lane from Wodenshire to Charles, Millwood Drive and Clinic Road between Toby Run and River Road.

Mr. Miller motioned in favor of advertising for bids to be opened at our next workshop meeting March 17, 2008 to be awarded at the 5:30 meeting that same day, Mr. Earlston seconded.

ENGINEER read his February 11, 2008 report, one item required approval of the Board

as Geisinger is requesting conditional approval for their Upper North Parking Lot extension, also know as New Parking Lots Project.   Since they have met all of the conditions set forth by our engineer, the one remaining item is that they are granted a variance on the parking stall sizes.  This issue goes before the Zoning Hearing Board on February 20, therefore, the Board granted conditional approval for the project, contingent on their application for the variance being granted. 

FIRE DEPARTMENT:  Monthly report given at workshop this morning.

OLD BUSINESS

KEITER-DEEDS for the final portion of Skyward Drive from Clearview Drive to the cul-de-sac, were prepared for Mrs. Keiter by Wendy Tripoli, who then forwarded to us for acceptance this evening.  Mr. Miller motioned in favor of acceptance of the deed by resolution, Mr. Earlston seconded.

ZONING HEARING BOARD ALTERNATE:   Because numerous times members are not available for hearing dates, the Board named Thomas Campbell to serve in an alternate position with the Zoning Hearing Board, motion in favor Mr. Earlston, second Mr. Miller.

NEW BUSINESS

AG-385 & AG-64 PENSION FORMS prepared by the secretary were reviewed and approved as submitted, motion in favor Mr. Miller, second Mr. Earlston.

DUMPSTER DAY was scheduled for Saturday, April 19, 2008, 8:00 AM to 1:00 PM, two pick up truck loads per household, ID required, Mr. Miller motioned in favor of advertising, Mr. Earlston seconded.

John Mazich brought up two items that had been received since workshop this morning;

PA DOT CULVERT WORK schedule for June and July maps out detour traffic routes.  Chief of Police requests another pre-job conference be set to review the traffic routes with Penn DOT.  Group Leader agreed another meeting is necessary and requested included in that meeting, the Fire Chief is asked to attend.  Secretary will schedule same.

HAGGERTY SURFACE MINING PERMIT and letter was received and reviewed for work along River Road at the Mahoning/Cooper Township boundary line.  This work will require township approval for conditional use in an agricultural forest zone, which is also in the floodplain.  The Board gave their approval for Mr. Mazich to contact Haggarty and also show any information received with Cooper Township.  The secretary will contact the Soil Conservation office about this operation.

PUBLIC COMMEN :  None

With no further business to come before the Board, Mr. Miller motioned in favor of authorizing and approving the bills and payrolls for February, and also to adjourn; Mr. Earlston seconded.